Rental around the Great Sacandaga Lake
Top Tent Tips
for Your Outdoor Celebrations
By Karin Greenberg
The minute you decide to have an outdoor at-home party, you start
crossing your fingers, hoping for great weather. What if, however,
instead of a clear, calm evening under the stars, Mother Nature
were to deliver high winds or chilling rain?
If bringing the party indoors isn't an option, renting a tent
should be at the top of your To Do list.
There are about a half dozen types of tents, says Chris Taylor
A to Z Party Rentals, in Plainview, New York. Some are secured
by interior poles, and staked to the ground; others have frames
and offer a pole-free interior. Similarly, you can rent tents
with open sides, walls made of mesh, or tents with heavy sidewalls
and cathedral shaped vinyl windows.
Beyond considering the potential weather, here are other factors
to keep in mind:
Where do you plan to put the tent? Pole tents must be staked
in the grass, whereas frame tents can be set up on grass,
as well as concrete, asphalt, or brick patios.
Generally, if guests will be standing and moving about, rather
than sitting, figure six to eight square feet per person.
You'll need about 10 to 12 square feet per person for seating
inside a tent.
Then consider space for buffet stations, or a sushi bar, or
the DJ who comes equipped with console, speakers, and amplifiers.
For a typical party with all of these add-ons, 20 square feet
per person is the rule of thumb, says Taylor. A dance floor,
too? Allow three to four square feet per person.
With heating and cooling systems readily available, people
use tents throughout the year. If your party will be held
during one of the colder months, call at least eight to 12
weeks in advance. For an occasion to be celebrated between
May and October - in a high-demand area - six to eight months
before your planned event date is not too early to call.
Tent rentals can range from $300 to $10,000 or more, depending
on size, season, and the need for any or many of the dozens
of possible extras. A popular, medium-sized open frame tent
designed to shelter 60 to 80 people from summer sun would
run about $495.
Bump up the guest list to 100 to 120 guests partying on an
expansive lawn and you might want a
40 x 60 tent held up by poles and ropes. That would rent for
Now add frosty weather to the mix. The same number of guests
sheltered in a 40 x 60 frame tent (no poles) with heavy-duty
side walls would run about $2,300. And don't forget the electric
heaters - each one rents for about $150.
The list of extras that rental companies offer is extensive
- and can add elegance to any tent event. Among the possibilities:
pretty chandeliers for indoor lighting, and draped fabric ceiling
Made Custom Products
10 West 9th Avenue,
P.O. Box 1308
Gloversville, NY 12078
1540 Route 29
Galway, NY 12074
Kenya Sing Entertainment & Tent Rentals
Johnstown, NY 12095
Toby's Tent Rentals
388 Tennantville Rd
Northville, NY 12134